Free Hotel | Vacation Rental | Property Rental Contract Template
We are pleased to release our equipment rental contract free of charge and is licensed so any hotel, vacation rental, or property rental business can use this contract.
This contract may not be placed on other websites unless you keep the back links to our website.
What This Property Rental Agreement Covers
This template is written for anyone letting a property for a defined stay rather than a long tenancy: hotels and guest houses, bed and breakfasts, holiday lets, serviced apartments, cabins and short-term vacation rentals. It is plain-English, and every bracketed field is something you set once and reuse for every booking.
The Four Clauses That Actually Get Argued About
Guest disputes are remarkably predictable. If your agreement is clear on these four points, almost everything else is detail.
Check-in, check-out and who is actually staying
The agreement should name the arrival and departure dates and times, and cap the number of guests. An occupancy limit is what lets you refuse a booking that quietly becomes a party, and it is the clause insurers ask about first.
The damage deposit and cleaning
State the deposit amount, exactly what it covers — damage, excessive cleaning, missing items, smoking — and when it is returned. “Left in the condition it was found” is too vague to enforce; a named deposit with named grounds is not.
Cancellation, refunds and no-shows
This is the clause guests read most carefully and owners write most carelessly. Set the cut-off dates, the refund at each stage and what happens to a no-show, and put the same terms on your booking page so nobody can say they were not told.
House rules that carry consequences
Pets, smoking, noise, parking, extra visitors. Rules only matter if the agreement attaches a consequence — a cleaning charge, deduction from the deposit or termination of the stay — so state the consequence, not just the rule.
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PROPERTY RENTAL AGREEMENT
This Property Rental Agreement (“Agreement”) is made between [INSERT COMPANY NAME], a [INSERT TYPE OF COMPANY I.E. CORPORATION] organized under the laws of [INSERT STATE/COUNTRY], with offices at [INSERT ADDRESS] (“Owner”), and [INSERT INDIVIDUAL NAME] and [INSERT INDIVIDUAL NAME OR DELETE IF ONLY ONE] (“Renter”). Owner and Renter are hereinafter collectively referred to as “Parties”.
Owner rents to Renter and Renter rents from Owner, for use only as a residence, and subject to the terms and conditions of this Agreement, the premises located at: _____________________________________________________________________ , _________________________________________________________________ , _______ (“Premises”).
1. Terms. This Agreement shall commence on _____,___ and remain in full force and effect:
a)__ until ___________, _____ as a leasehold. Thereafter it shall become a month-to-month tenancy. If Renter should move out of the Premises before the expiration of this time period, the Renter shall be liable for all rent due until such time that the Residence is occupied by another paying renter who Owner may select in its sole discretion and/or until said time period expires, whichever occurs first.
b)__ until ____________, ______ on a month-to-month tenancy until either party shall terminate this agreement by giving at least 30 days written notice that the Premises is to be vacated.
2. Payment. Renter shall pay $______ per month in advance on the ____ day of each month. Payment shall be made via _______________ payable to ________________________________________________.
3. Security Deposit. Renter shall pay Owner, as a refundable security deposit, $ ______. The deposit will be held at _____________. The deposit shall be refunded to Renter at the address designated by Renter within _______ (INSERT #) days of Renter completely vacating the Premises less any amount necessary for Renter to pay Owner for:
a) remedying damages Owner incurred due to Renter’s default of a term(s) of this Agreement;
b) cleaning beyond normal wear and tear;
c) paying unpaid rent;
d) repairing damage Renter is responsible for beyond normal wear and tear; and
e) cost of replacing keys.
Owner shall provide Renter with a list of charges paid out of the deposit within ______ (INSERT #) days of Renter completely vacating the Premises.
Renter shall not be entitled to any interest on any security deposit. Renter may not use the deposit as a payment of a part or all of last month’s rent.
4. Late Payment. If Renter fails to pay rent _______ (INSERT #) days after the due date, Renter agrees to pay $______ per ______for late rent and $ _____ for each dishonored bank check.
5. Occupancy. The Premises are for the residential use of the Renters who have signed this Agreement, which are limited to _________ (INSERT #) of occupants.
6. Insurance. Renter is not a co-insured and is expressly excluded from any insurance policy held by Owner. Renter understands that it is suggested that Renter carry insurance to cover Renter’s personal belongings.
7. Right of Entry. Owner may enter the Premises in the event of an emergency, and during reasonable hours to make necessary repairs, alterations, or agreed to services to Premises or upon any other portion of the building, which may require access through the Premises. Unless impractical to do so, Owner shall endeavor to provide notice to Renter and attempt to obtain Renter’s prior consent for entry. Consent may be presumed from the Renter’s failure to object to access after reasonable notice is given. The Renter may not unreasonably deny access to the Premises.
8. Restrictions on Use. Renter shall not violate the quiet enjoyment of other renters. Renter shall not violate any criminal or civil law, ordinance or statute in the use and occupancy of the Premises. Renter shall keep the Premises as clean and sanitary as conditions of the premises permit, and shall not commit waste or nuisance, annoy, molest, disrupt or interfere with any other renter or neighbor.
9. Repair. Renter shall alert Owner to defective or dangerous conditions on the Premises. Renter shall make no alteration, additions or improvements in or to the Premises without the prior written consent of Owner. Owner will pay for repairs and maintenance to Premises beyond normal wear and tear, unless such damage is caused by the abuse or neglect of the Renter. The Renter shall be liable to owner for any such damage caused by Renter’s lack of due care.
10. Condition of Rental Property. The Condition of Rental Property Checklist (“Checklist”) attached is hereby incorporated by reference. Renter acknowledges that Renter has examined the Premises and that they are in good condition except as otherwise specified in the Checklist.
11. Return of Property. Renter shall keep the Premises, furniture, furnishings, appliances, and fixtures, which are rented for Renter’s exclusive use, in good order and condition. Renter shall vacate the Premises, remove all trash and debris from the Premises and return the property to Owner in the same condition as when Renter took possession, except for normal wear and tear. Renter shall pay Owner for the costs of repair, replacement or rebuilding any portion of the premises damaged by the Renter, Renter’s guests or invitees or by Renter’s personal property. If Renter fails to surrender the Premises to Owner on the expiration date as required by this Section 11, Renter agrees to hold Owner harmless from any and all damages including but not limited to succeeding renters’ claims.
12. Indemnification. Renter shall indemnify, defend and hold harmless Owner from and against any claim, demand, cause of action, loss or liability (including attorney’s fees and expenses of litigation) for any property damage or personal injury on the Premises by any cause or arising out of conduct of renter(s), their guests and invitees, except to the extent caused by Owner’s gross negligence or willful misconduct. The provisions of this Article shall survive the termination of this Agreement with respect to any claims or liability accruing before such termination.
13. Pets. Renter may/may not have any pets on the Premises.
14. Waiver. No failure of Owner to exercise or enforce any of its rights under this Agreement shall act as a waiver of subsequent breaches; and the waiver of any breach shall not act as a waiver of subsequent breaches. Owner’s acceptance of rent with knowledge of a default by Renter shall not constitute a waiver of any breach.
15. Severability. In the event any provision of this Agreement is held by a court or other tribunal of competent jurisdiction to be unenforceable, that provision will be enforced to the maximum extent permissible under applicable law, and the other provisions of this Agreement will remain in full force and effect. The parties further agree that in the event such provision is an essential part of this Agreement, they will begin negotiations for a suitable replacement provision.
16. Entire Agreement. This Agreement represents the entire understanding relating to the subject matter hereof and prevails over any prior or contemporaneous, conflicting or additional communications. This Agreement can only be modified by a written amendment signed by the party against whom enforcement of such modification is sought.
17. Assignment. Renter may not, without the prior written consent of Owner, transfer or assign this Agreement or any rights given to Renter hereunder. Renter may not sub-let the Premises or any part thereof, without the prior written consent of Owner, which shall not be unreasonably withheld. Any attempt to transfer, assign or sub-let without consent shall be a material default of this Agreement and shall be void.
18. Headings. Paragraph headings used in this Agreement are for reference only and shall not be used or relied upon in the interpretation of this Agreement.
19. Counterparts. This Agreement, and any amendment thereof, may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document.
Renter acknowledges receipt of a copy of this Agreement and acknowledges having read and understood the foregoing.
INSERT OWNER NAME INSERT RENTER NAME
______
Printed Name Printed Name
_________________________________ ________________________________
Signature Signature
_________________________________ ________________________________
Title Title
________________________________
Date Date
INSERT RENTER NAME
______
Printed Name
________________________________
Signature
________________________________
Title
________________________________
Date
Rental Contract provided by Sales Igniter Online Booking System & Rental Software solution.
How To Use This Template
- Replace every bracketed field — property address, nightly rate, deposit, check-in and check-out times and your cancellation windows.
- Check it against local law. Short-term letting is regulated very differently from place to place, and some cities require specific notices, registration numbers or tax statements in the agreement itself.
- Send it with the booking confirmation rather than at arrival, so the guest agrees the terms before they travel rather than at the door with their luggage.
Stop Emailing Agreements: Get It Signed With The Booking
A rental agreement that arrives as an email attachment gets skimmed, forgotten, or signed at the door when the guest has already driven four hours and is in no mood to negotiate. Signing it as part of the booking removes that entirely.
- The agreement is generated from the booking, with guest name, dates, property and rate already filled in
- It is signed online at checkout, before the stay is confirmed, and stored against that booking with a timestamp
- A refundable damage deposit can be taken at the same time, or a card token stored and charged only if there is damage
- Because the booking is on your own site, the guest pays through your own gateway — no commission deducted from the stay
That is what the rental contract signing feature does, alongside nightly availability, minimum stays and changeover cleaning windows. It is $199 as a standalone add-on, or included in the Pro package. See how it works on the rental contract signing and PDF generation page, try it in the free live demo, or read the full WooCommerce rental plugin pricing. The same engine also runs on Magento 2 and Adobe Commerce.
Property Rental Agreement Questions
Is this property rental agreement template free?
Can I use it for a hotel, a B&B and a holiday let?
Is this the same as a lease?
Was it reviewed by a lawyer?
Can guests sign it online when they book?
Can I take a damage deposit as well?
Not legal advice. This template is provided free as a general starting point and was reviewed by a licensed lawyer, but it is not advice about your business. Rental, consumer-hire and short-term letting law varies by state and country. Have a local lawyer review any agreement before you rely on it.