Party rental software that counts every chair on every date
Three hundred chairs as one product, drawn down per date. Tents held from the build to the strike, delivery windows as time slots, and the hire agreement signed before the truck leaves. Built for WooCommerce and Magento 2.
Hundreds of chairs as one product, counted per date, with setup and strike days held for you.
- Quantity stock by date
- Setup and strike days
- Delivery windows
One wedding is two hundred line items
Party and event rental is bulk-quantity rental under time pressure: a single Saturday can take two hundred chairs, twenty round tables and a marquee, and the next enquiry needs to know at once what’s left.
Quantities, not serials
You rent two hundred of a chair, not one numbered chair, and every date has its own count of what’s left.
Stock counted per date.
Weekends take everything
Three weddings, a company launch and a school fete can all want the same eighty gold Chiavari chairs on the same Saturday in June.
Peak weekends visible before they sell out.
Out longer than the event
A marquee for a Saturday reception goes up on Thursday and comes down on Monday, and it’s gone from stock for all of it.
Setup and strike days held.
Trucks and crews are the limit
On a busy Saturday it’s delivery windows and crews, not chairs, that run out first.
Delivery windows as time slots.
Orders are packages
A marquee, a dance floor, tables, linens and place settings: every line has its own stock count and its own return.
Packages that draw down each item.
It comes back short
China, glass and linen come back chipped or missing after almost every event.
Deposits and a breakage waiver.
Three hundred chairs, one product, counted per date
| Item | Per day | In stock |
|---|---|---|
| Chiavari chair | $8.00 | 300 |
| 60 in round table | $14.00 | 60 |
| 8 ft banquet table | $12.00 | 40 |
| Ivory table linen | $18.00 | 80 |
| 20 × 40 frame tent | $1,450.00 | 2 |
Every item holds a real quantity and is drawn down per date, not per order. Own 300 chairs, commit 220 across two events on the 14th, and the calendar offers 80 for that date, to your staff and to a customer booking at two in the morning. A single order can take 500 of an item if you own them, with no per-item record to create.
The inventory report shows what’s left of every item, day by day, for a month at a time, so peak weekends are visible before they sell out, and the Rentals Dashboard lists what goes out and comes back each day. See the full rental feature list.
Tents held from the build to the strike
A frame tent booked for a Saturday reception can be out of stock from Thursday’s build to Monday’s strike and drying. Padding before and after the rental holds it for the whole real-world window, while the customer pays only for the days they booked.
The same buffer covers linens on their way to the laundry, dance floors that need cleaning and anything that has to dry before it’s hired again. Set it once per product, in hours or days, and every calendar reflects it.
Delivery and collection as scheduled work
Delivery windows are time slots in the date picker, so the customer picks a window when they book and it’s on the order from then on. Delivery can be priced by zone through your shipping settings, and out-of-hours delivery or collection can be a priced option Pro.
Each morning the pick list comes off the orders as a CSV or PDF for the crew, the Send & Return desk checks everything out and back in, and every order sits on one calendar view, so the trucks, not only the chairs, are in view when you quote.
Packages, waivers, deposits and venue details in one checkout
Sell a “Wedding for 100” as one package while each chair, table and linen still draws down its own stock, and offer linen, lighting and heaters on the same order.
- Tables
- Chairs
- Linens
- Festoon lights
- Dance floor
- Tent sidewalls
- Heaters
Refundable damage deposits
Taken at checkout and released, or partly kept, against the line that came back damaged or short. Or hold the card as a secure token and charge it only if needed.
Hire agreements signed online
Generated as a PDF with the delivery window and your terms, signed before the goods leave the yard and stored with a timestamp. Our free rental contract templates are a starting point.
Breakage and damage waiver
A fixed or percentage waiver offered at checkout as an opt-in, with the customer’s decision recorded on the order, so a missing glass is a choice they already made, not an invoice argument.
Venue and access details
Guest count and table layout, the venue and room or marquee size, the on-the-day contact, and access: loading bay, stairs, lift or parking. Required fields block add-to-cart. About custom fields.
Setup, staffing and extras per line
Out-of-hours setup, staffing, corkage and linen colour, each charged per unit. Fields belong to each item, so a marquee in a field and a bar in a village hall carry their own venue and times on one order.
Packages that count every piece
Bundles and composite products, with the WooCommerce Product Bundles or Composite Products extension, where each component still draws down its own real stock.
Pro included in Rentals & Bookings Pro, or sold on its own. Everything else here comes with Regular.
Start from a store that looks like an event rental company
Seven sample products, from a 20 × 40 frame tent to Chiavari chairs, round and banquet tables, festoon lights, a dance floor and linens, with real prices; a search in your words (Event date, Return date, What you need, Quantity); a homepage built from WordPress blocks; and colours and fonts for Astra or a block theme. On the live demo it runs as Canopy & Confetti Event Rentals.
Free with the Rentals & Bookings Lite plugin 1.0.11 or newer, which imports everything except the date search on the homepage. Regular and Pro 1.0.74 or newer add the search widget.
Free with the Lite plugin 1.0.11 or newer. Regular and Pro add the homepage date search.
Run it on WooCommerce or Magento 2
The same rental engine on both. We sell both, so the choice is yours.
WooCommerce party and event rental plugin
Right for most event hire companies: live quantity availability and online booking on the WordPress site you already have, with your own theme, pages and SEO.
- Quantity stock drawn down per date, for three hundred chairs or one marquee
- Setup and strike days as buffers before and after each rental
- Delivery windows as time slots, and pick lists for the crew
- Packages with WooCommerce Product Bundles or Composite Products
- Deposits, a breakage waiver and hire agreements signed at checkout Pro
- A month-by-day inventory report and a daily dashboard
Magento 2 party and event rental extension
For regional or national operators running several warehouses, or supplying trade customers on account, on Adobe Commerce or Magento Open Source.
- Stock per warehouse with Multi Source Inventory Pro
- Customer-group pricing for trade and venue accounts
- Request for Quote for weddings and corporate events, with PDF quotes and stock held when you send the offer (sold separately)
- Bundle and configurable rental products
- The same quantity stock, buffers, deposits, damage waiver and signed agreements (Pro)
- Multi-store for separate brands or markets
Not sure which platform fits? Our Magento versus WooCommerce comparison sets out the trade-offs, and event hire is one of the trades in our rental software by industry overview.
From stock list to first event in six steps
Step 1: A product per item, with its quantity
Chairs, tables, linens and lights on quantities; tents and dance floors as a few units each.
Step 2: The calendar on the product page
Delivery and collection dates, or a search by event date across everything you hire.
Step 3: Setup and strike buffers
Days held before and after, per product.
Step 4: Prices and packages
Day rates, peak-date pricing, and packages that draw down each item.
Step 5: Delivery windows
Time slots on the booking, and zone pricing through your shipping settings.
Step 6: Waiver, agreement and deposit
Required at checkout. Check everything back in to close the order and release the deposit.
Who this suits
- Wedding and marquee hire companies
- Party rental shops with tables, chairs and linens
- Corporate event and conference suppliers
- Tent and structure specialists
- Lighting, staging and dance floor hire
- Caterers and venues hiring out furniture and tableware
Party and event rental software questions
Can it handle bulk quantities like 500 chairs?
Yes. Stock is held as a quantity per product and drawn down per date, so one order can take 500 of an item and the calendar immediately shows what remains for every other date. There is no per-item record to create.
Can customers book party rentals online themselves?
Yes. The storefront is your own WooCommerce or Magento 2 site, so customers pick dates on a live availability calendar, build their order, pay online and sign the hire agreement.
Does it handle setup and breakdown days?
Yes. Each product can carry padding before and after the booked period, so a marquee out for a Saturday event is unavailable from the Thursday build to the Monday strike, while the customer is billed only for the event day.
Can I sell packages rather than individual items?
Yes. Bundles and composite products, through WooCommerce Product Bundles or Composite Products, let you sell a “Wedding for 150” with tables, chairs, linens and glassware, while each component still draws down its own stock.
Can I schedule deliveries and collections?
Yes. The customer picks a delivery window as a time slot when they book, the window is on the order, and each day’s pick list comes off the orders as a CSV or PDF for the crew.
Is there a free party rental software option?
Yes: Rentals & Bookings Lite is free, with the booking calendar, quantity inventory and guests. Regular adds pick lists, the Send & Return desk and seasonal pricing, and Pro adds deposits and signed agreements, each on a one-time licence rather than a subscription.
Do I pay a fee on each booking?
No. There is no per-booking fee and no commission on order value; you pay only your payment gateway’s normal card rate. See how we compare with Goodshuffle Pro and Checkfront.
See it running before you buy
Pick an event date on the live demo and watch the chair count drop as you add them, or try the free live rental software demo to follow an order through the admin. We can also set up your stock, packages and delivery windows with a custom build.