Sales Igniter is the ideal solution for businesses in the heavy equipment rental industry. Sales Igniter can handle the tracking of rental inventory for business that rent tractors, trucks, cranes, loaders, excavators, and backhoes. Sales Igniter can track the maintenance, cost of acquisition, providers of equipment, and more. You will know where all your rental equipment is currently located including each individual item. All of it can be filtered, sorted, and reported on. Some of the features of our heavy equipment rental system include:
- Generation of reports to show maintenance costs, ROI, and daily breakdown of rental contracts
- PDF generation of rental contracts and estimates
- If you like, you can enable the customer side rental system allowing your customers to place bookings online
- Highly configurable rental pricing based on units of time like minute, hour, day, month, and year
- Customer and rental equipment history
- Sell new and used equipment
- Add discounts for special customers
- Unlimited number of employee logins! This is a huge cost savings vs. other rental solutions
Learn more about our heavy equipment rental hire solution.
Plant Hire Software That Tracks Assets, Not Just Orders
An excavator is not stock — it is a capital asset with a service schedule, an operating cost, a location and a return on investment you are answerable for. Sales Igniter tracks the booking and the machine, so you can see utilisation, maintenance cost and profit per unit without exporting anything to a spreadsheet.
Know where every machine is
Each excavator, telehandler, generator or tower light is tracked by asset number across yards and depots. You can see what is on hire, what is on the yard, what is off-hire for service and which site it is standing on right now.
Maintenance and ROI reporting
Record acquisition cost, supplier, service intervals and maintenance spend against each asset, then report on revenue and utilisation per machine. Fleet renewal decisions stop being a gut feeling.
Contracts, damage waivers and deposits
Generate the hire agreement as a signed PDF at the point of order, apply damage waiver and environmental charges as line items, and hold a deposit against the machine either as a charge or a stored card token.
Pricing follows the trade: day, week and month rates with prorating, weekend and bank-holiday rules, operated-hire surcharges, transport charged by distance from the yard, and negotiated rates for your account customers. Your hire desk raises orders and quotes from the admin side for phone and walk-in business, while contractors who prefer to self-serve can check availability and book online at six in the morning before the site opens. Unlimited staff logins are included — a meaningful saving against per-seat rental platforms.
Run It on WooCommerce or Magento 2 — Same Rental Engine, Your Platform
Same asset tracking, same contracts, same reporting. Choose the platform that fits how many yards you run.
Sales Igniter ships as two products built on one rental engine: the WooCommerce rental and booking plugin for WordPress sites, and the Magento 2 rental booking extension for Adobe Commerce and Magento Open Source. Both are 100% open source, self-hosted and licensed per site — no per-booking fees and no per-seat charges.
Sales Igniter Bookings & Tours — the WooCommerce heavy equipment rental plugin
Right for single-yard hirers and tool-hire shops that want online booking and proper asset records without enterprise cost.
- Asset-level tracking, signed contracts and transport pricing on your existing WordPress site.
- Drops into any WordPress site you already own — keep your theme, your pages, your SEO and your blog.
- Rental pricing by the hour, day, week or month, prorated or flat, with special pricing for peak dates and seasons.
- PDF rental contracts signed at checkout, refundable security deposits and deposit-to-reserve part payments.
- Stripe, PayPal, Braintree and Authorize.net are supported out of the box.
- The fastest, lowest-cost way to be taking real online bookings — usually live in days, not months.
Sales Igniter — the Magento 2 heavy equipment rental booking extension
Right for multi-depot plant hire, national accounts and businesses whose catalogue and traffic have outgrown a simple site.
- Per-yard Multi-Source Inventory, B2B account pricing, request-for-quote and enterprise reporting.
- Multi-Source Inventory: real stock levels per warehouse, depot, branch or city, on one calendar.
- Multi-store and multi-language storefronts running off a single catalogue and a single inventory pool.
- Serial-number and barcode tracking, B2B account pricing, request-a-quote and enterprise-grade reporting.
- Built to stay fast with tens of thousands of SKUs and heavy seasonal booking traffic.
- The platform to choose when you are scaling locations, catalogue size or head count.
Still weighing it up? Our honest, side-by-side breakdown of Magento vs. WordPress / WooCommerce booking solutions walks through cost, scale and what each platform is genuinely good at — or just take the live demo for a spin and see the booking calendar work with your own dates.
Construction Equipment Rental on WooCommerce
Searching for construction equipment rental WooCommerce solutions usually turns up booking plugins that were built for appointments and then stretched to cover plant. Hiring an excavator is not booking a haircut: the machine has a serial number, an hour meter, a service interval, a deposit and a condition report, and it may be out for six weeks rather than an afternoon.
Sales Igniter is a WooCommerce equipment rental plugin built for exactly that. Each machine is tracked as an individual asset with its own history, long-duration hires are priced by week or month rather than forced into day rates, and turnaround time keeps a returned machine out of the calendar until it has been inspected. Because it installs into your own WooCommerce store, your hire catalogue, your customer accounts and your payment gateway all stay yours — with a one-time licence rather than a monthly fee that grows with your fleet.
See the full WooCommerce rental plugin feature list and pricing, or read why it is open source rental software you host and own outright. Prefer Adobe Commerce? The same engine ships as a Magento 2 rental booking extension.
What Plant and Equipment Hire Software Has To Handle
Plant hire breaks generic booking software faster than almost any other rental vertical. The unit is an identified asset with a service history, it rarely leaves on the customer’s own transport, and the hire period is measured in weeks rather than hours. These are the four places a normal e-commerce store gives up.
Assets, not stock levels
A 3-tonne excavator is not five interchangeable units of the same product. Each machine has its own asset number, acquisition date, service record and hire history, and when a customer asks which machine they had last month you need to be able to answer. Serial-number tracking gives every unit its own identity and its own timeline, while lower-value tools can stay on simple quantity tracking in the same catalogue.
Inspection, service and downtime between hires
A machine coming back off a six-week job needs washing, refuelling, a service check and often a LOLER or thorough examination before it can go out again. Turnaround buffers hold that window out of availability automatically, per machine, so a unit due back Friday is never promised to another site for Monday morning when it is still on the ramp.
Transport, not collection
Most plant does not leave on the back of the customer’s van. Delivery and collection are scheduled against the hire itself with their own time windows, and the picking list comes off the order as a CSV or PDF for the yard, so the transport schedule and the hire calendar are the same source of truth rather than two whiteboards.
Weekly and monthly rates, and hires that roll on
Construction hire prices by week and by month far more often than by day, and jobs overrun. Rates are entered by day, week, month or year rather than as a flat booking price, and recurring billing can carry a long hire forward period after period without re-keying the order. Damage and loss are covered by a refundable deposit or a stored card token charged only if something comes back broken.
A Plant Hire Website, Not Just a Booking Screen
Most plant hire software gives you a back office and leaves the shopfront to somebody else. Because this runs on WordPress or Magento 2, your catalogue is your website:
- Full specification on every machine page — operating weight, reach, power, attachments — with downloadable data sheets
- Live availability on that same page, so a site manager can see the machine is free for their dates and book it at 6am
- Your own SEO on the plant you actually stock, so you rank for the machines in your yard rather than a generic directory listing
- Customer accounts, order history and site data stay on your server, not on a platform you rent access to
That last point tends to matter more the bigger the hire book gets. Hosted platforms hold your customers and your order history on their infrastructure; here the store is yours and the rental engine is a one-time licence installed into it.
What Plant and Equipment Hire Software Costs Over Five Years
Plant hire carries high order values over long periods, which is exactly the shape that makes a percentage-of-booking fee expensive. The same choice expressed as a five-year total, using list prices read in August 2026.
| Option | Five-year total | What drives the number |
|---|---|---|
| Sales Igniter — Regular | $995 | $199 once, then $199/year for support and updates. Online store included. |
| Sales Igniter — Pro | $1,095 | $299 once, plus optional $199/year support you can stop at any time |
| Booqable Grow | $4,140 | $69/month billed annually, before add-ons |
| Checkfront | $5,940 + 3% | $99/month plus 3% of every online booking |
| EZRentOut Growth | ~$23,940 | $399/month for the tier that includes an online store |
On a $2,000 average hire and 250 hires a year, a 3% per-booking commission costs about $15,000 annually on its own — more than ten times the entire five-year cost of a one-time licence. If you are weighing specific platforms, our EZRentOut alternative for equipment rental businesses and Point of Rental alternative without a monthly subscription each include a section on when the competitor is genuinely the better choice.
Operator Tickets, Site Access and Delivery Details on Every Plant Hire
Plant goes to a site, not to an address. Whether the machine can be delivered at all depends on gate widths, ground conditions, overhead cables and who is there to receive it, and whether it can lawfully be operated depends on the ticket in the operator’s wallet. Both are things to establish when the hire is booked, not when the low-loader is already on the road.
- Site address, site contact and mobile, and the delivery window the site will actually accept
- Access constraints: gate and doorway width, headroom, overhead cables, slope and ground conditions
- Delivery and collection, or collection from the depot, each priced as a chargeable option
- Operator certification — CPCS, NPORS or equivalent card number and expiry — with a photo of the card uploaded
- Attachments, buckets and fuel policy chosen against that specific machine
Fields asked on the product page belong to the cart line, so a hire covering three machines going to two sites carries three sets of site details rather than one note buried in the order comments. Required fields block add-to-cart, which is a cheap way to stop a booking arriving with no site contact on it at all. A damage waiver set as a percentage of the hire earns its place on high-value plant, either required or offered as a decline-able opt-in that is recorded against the order, and identity documents can be collected and approved before a machine leaves the yard on a new cash account — the point at which tool and plant theft actually happens. More on plant hire custom fields, damage waiver and operator ticket uploads.
Heavy Equipment and Plant Hire Software Questions
Can I track each machine by asset or serial number?
Does it handle service and inspection time between hires?
Can I price by week and by month rather than by day?
Can I schedule delivery and collection?
How do I cover damage and loss on high-value plant?
Is there free plant hire software?
Do you take a percentage of each hire?
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