Bounce house rental software for weekends that sell out
Every castle, slide and concession counted by date. Delivery windows on the party date, a drying buffer after every hire, weather days closed, and the waiver signed before the van leaves. Built for WooCommerce and Magento 2.
Every castle and slide counted by date, with delivery windows and a drying buffer after each party.
- Delivery windows
- Drying and cleaning buffer
- Waiver signed at checkout
A weekend business with a weekday problem
Almost all the revenue lands on Saturday and Sunday, from a small number of units, delivered by a crew whose day is fixed by the map. Phone and notebook cap how big you can get.
Weekend stock, honestly counted
When the last castle for a Saturday goes, the site has to stop offering it, not take a booking you apologise for on Friday night.
The site stops at the last unit.
Delivered, not collected
Every hire is dropped, staked, inflated and safety-checked, so the day is shaped by the van’s route and the delivery windows.
Customers pick a delivery window.
Wet units can’t go straight out
A slide that comes back wet needs cleaning and drying before the next party can have it.
A drying buffer after every hire.
The weather cancels parties
Wind or a thunderstorm can wipe out a morning’s bookings, and the units have to go straight back on sale.
Close days for weather, with a reason.
Every hire needs a waiver
Inflatables carry real liability, and a signed waiver is only worth what you can produce afterwards.
Waiver signed at checkout, filed with the order.
Extras travel with the unit
Blowers, a generator for a park with no power, soft play and a popcorn machine go out on the same drop, each from its own stock.
Extras on the same order, from their own stock.
Four-hour and all-day hires, with a delivery window on the party date
| Hire | Price | Works out |
|---|---|---|
| 4 hours | $189.00 | $47.25 / hour |
| 8 hours | $249.00 | $31.13 / hour |
Each inflatable carries its own rates, such as 4 hours and 8 hours, and the engine prices the hire from the party date and the delivery window the customer picks. Delivery windows are time slots in the date picker, so the drop is on the order from the moment it’s booked.
Padding before and after each hire covers travel, inflation, safety checks and pack-down, so one unit is never sold to two parties on the same day unless the timings genuinely work. Peak-date pricing covers school holidays, and every unit, from castles to concession machines, is counted by date. See the full rental feature list.
A drying buffer after every hire, and weather days closed
Set a buffer after the rental on each unit, from a few hours to a full day, and the unit is held out of stock while it’s cleaned and dried. Customers never see it as free during the turnaround, so the booking that would have caused Monday’s problem is never taken.
When wind or storms stop play, close the day with the reason shown on the calendar. A cancelled booking puts the unit straight back on sale, and deposits can be released in full or in part under your own weather policy.
A Saturday run-sheet the drivers can work from
Each day’s pick list comes off the orders as a CSV or PDF, with every castle, blower, generator and table set on it, and the Send & Return desk checks each unit out and back in, with a barcode scan if you label them.
Delivery can be priced by zone or rate table through your shipping settings, surcharges for stairs, a generator, early setup or late collection can be priced options Pro, and a reminder goes to the customer by email, SMS or WhatsApp before the drop.
Waivers, deposits and site details before the van leaves
Popcorn and cotton candy machines, kids’ tables and generators go on the same order, each from its own stock, or in a package with the castle, so you can’t promise two generators you don’t have.
- Generator
- Popcorn machine
- Cotton candy machine
- Kids’ table and chairs
- Toddler soft play
- Attendant
Refundable deposits
Charge the deposit with the rental and refund it when the unit comes back, or save the card as a secure token and charge it only if something’s damaged. Card numbers never sit on your server.
Safety waiver and hire agreement
Generated from the order with the unit, date, site address, supervision and weather terms, signed online at checkout and stored with a timestamp. Start from our free rental contract template.
Surface, power and access
Surface type, distance to a power outlet, gate width, steps, slope and overhead branches, asked on the product page and required before add-to-cart. About custom fields.
Damage waiver
A fixed amount or a percentage, offered at checkout as an opt-in, with the customer’s decision recorded on the order, so a torn seam is a conversation you’ve already had.
Priced options per unit
Early setup, late collection, a generator or a trained attendant, each charged per unit. A two-castle order for a school fair carries each unit’s own surface, power and access details.
Castle-and-slide packages
Combos and party packages with the WooCommerce Product Bundles or Composite Products extension, where each unit in the package still draws down its own stock.
Pro included in Rentals & Bookings Pro, or sold on its own. Everything else here comes with Regular.
Start from a store that looks like a party rental company
Seven sample products, from an 18 ft water slide and a 40 ft obstacle course to a bounce castle, toddler soft play and concession machines, with real 4-hour and 8-hour rates; a Check my date search in your words (Party date, Delivery window, What are you after?); a homepage built from WordPress blocks; and colours and fonts for Astra or a block theme. On the live demo it runs as Bounce Bay Party Rentals.
Free with the Rentals & Bookings Lite plugin 1.0.11 or newer, which imports everything except the date search on the homepage. Regular and Pro 1.0.74 or newer add the search widget.
Free with the Lite plugin 1.0.11 or newer. Regular and Pro add the homepage date search.
Run it on WooCommerce or Magento 2
The same rental engine on both. We sell both, so the choice is yours.
WooCommerce bounce house rental plugin
The natural choice for most inflatable hire companies with one location: affordable, quick to launch and easy for your team to run.
- Every unit counted by date, with 4-hour and all-day rates
- Delivery windows as time slots on the party date
- Drying and cleaning buffers, and weather closures as closed days
- Pick lists for the delivery van, and reminders by SMS or WhatsApp
- Waiver, deposit and site details at checkout Pro
- Castle-and-slide packages with WooCommerce Product Bundles
Magento 2 bounce house rental extension
For operators with several depots or franchise territories, separate stock and separate crews, and a bigger budget for the site.
- Stock per depot or territory with Multi Source Inventory Pro
- Multi-store storefronts for franchise territories
- Customer-group pricing for schools and event organisers
- Request for Quote for fairs and corporate events (sold separately)
- The same buffers, deposits, damage waiver and signed agreements (Pro)
Not sure which platform fits? Magento 2 suits businesses with several locations and a larger budget; WooCommerce suits one location and a smaller one. Our Magento versus WooCommerce comparison sets out the rest, and inflatables are one of the trades in our rental software by industry overview.
From castle to first booking in six steps
Step 1: A product per unit type
Castles, slides, obstacle courses and concessions, each with how many you own.
Step 2: Party date and delivery window
The calendar asks for the party date and a delivery window, or customers search by date first.
Step 3: Rates and peak dates
4-hour and all-day prices, with school-holiday pricing.
Step 4: The drying buffer
Hours or a day held after each hire, per unit.
Step 5: Waiver, site details and deposit
Required at checkout, before the van is loaded.
Step 6: Run-sheet, drop and collect
Print the pick list, scan each unit out and back in, and release the deposit.
Who this suits
- Bounce house and castle hire businesses
- Water slide and obstacle course rentals
- Party rental companies with concessions and tables
- Toddler soft play hire
- School fair and community event suppliers
- Franchise territories with their own depots
Bounce house rental software questions
Can customers book an inflatable online and see what is free?
Yes. Each unit has real availability by date, so the calendar on your own site shows which inflatables are free on the day the customer picks, with any cleaning turnaround already blocked out. A booking taken at 2 am is as reliable as one taken on the phone.
Does it handle cleaning and drying time between hires?
Yes. Set a padding period after the rental on each unit and it’s held out of stock for that window, so a wet inflatable is never offered for the next morning.
Can I get a signed safety waiver before the unit leaves?
Yes, with the Contract Signing plugin in Pro. The hire agreement and waiver are generated as a PDF from the booking, signed online by the customer and stored against the order with a timestamp.
Can I charge for delivery?
Yes. Delivery can be priced by zone or rate table through your shipping settings and captured with a delivery window on the order, and surcharges such as early setup or a generator can be priced options with the Custom Fields plugin.
What happens when the weather cancels a party?
Close the day with the reason shown, and cancelled bookings put the units straight back on sale. Your weather policy decides the deposit: release it in full, in part or not at all.
Is there free inflatable rental software?
Yes: Rentals & Bookings Lite is free, with the booking calendar and quantity inventory. Regular adds pick lists, the Send & Return desk and seasonal pricing, and Pro adds deposits and signed waivers, each on a one-time licence rather than a subscription.
Do you take a percentage of each booking?
No. There is no booking fee and no commission on order value; you pay only your payment gateway’s normal card rate. See how we compare with Booqable and Checkfront.
See it running before you buy
Pick a party date and a delivery window on the live demo and see what’s free that day, or try the free live rental software demo to follow an order through the admin. We can also set up your units, delivery windows and waiver with a custom build.