Sub-Rentals for WooCommerce
Say yes to the job when your own stock runs out
Sub-Rentals lets you rent the missing units from another rental company, straight from the order. Your availability stays right, your customer’s order and price stay as they are, and you see what came in, what has to go back and what the job really made.
One year of updates and support. Renews yearly.
From short to covered in one dialog
The warning that tells you a booking is short is also where you fix it.
Short
A date change, a kit or a unit gone for repair leaves a booking short. The order says how many units are missing.
Sub-rent
Press Sub-rent, pick a supplier and check the dates. The supplier’s rates fill in the cost.
Send
Save and email the request. From then on the booking is covered and shows Awaiting supplier.
Receive and send
Count the units in, with asset tags if you like. Send them out with your own, marked Sub-rented.
Give back and close
Count them back to the supplier, add any charges, check the supplier’s invoice and close.
The fix sits next to the shortfall
Change a line’s dates or add a line so your stock falls short, and the order offers Sub-rent the missing units. Kits, the bookings editor and the Short list open the same dialog.
- Pick any supplier, or one that lists the product: its rates fill in the cost
- Collect by and Return by start from the booking, with the days you set before and after
- The dialog tells you when the dates are tight
- Save as a draft, or save and email the request in one go
- Works when nobody may overbook: a sub-rental brings units in, it isn’t an overbooking
Sub-rent the 2 missing units
Illustration with sample data.
Everything a sub-rental needs, from request to invoice
Suppliers and their rates
Contacts, lead days, late terms and the products each one can supply, with rates by day, week or month, their own item codes and a preferred star.
Availability that stays true
A sub-rental lowers what one booking needs from your own stock, for its dates only. The units never join your stock and can’t be sold to anyone else.
An answer link for suppliers
Each request can carry a private link: the supplier confirms, declines or proposes other dates without an account, and never sees your customer.
Nothing slips by
Declined or cancelled, the booking is flagged short again. Short bookings, returns due and overdue ones show under Needs you, with a morning digest if you want one.
Receive and return
Receive part of a line now and the rest later, with asset tags, a condition note and photos. A Supplier returns queue lists every unit you still hold.
Charges and the supplier’s invoice
Late, damage, loss and freight charges, a late supplier bill on a closed sub-rental, cancellation fees, and the invoice checked against what you expected.
The real margin on every job
Cost against the revenue on those units, per order, supplier and product. The report tells you when renting in has cost more than buying one.
Money only for the right staff
Separate permissions to sub-rent, to manage, to see costs and to approve. Rental operators can receive and return units without seeing a price.
Your emails, your words
Requests, changes and cancellations to suppliers, plus manager emails, all as WooCommerce emails you can edit.
See what the job really made
Each sub-rental keeps the supplier’s cost on its lines, so a later rate change never rewrites an old order. Revenue is your customer’s line, shared by units.
- Bill a charge on to the customer as a new charge order, when you choose
- Late supplier bills go on a closed sub-rental without reopening it
- Sub-rental costs can go into WooCommerce’s cost of goods
- A report by supplier and by product, with CSV
SR-1007 · Northwind Tent & Event Received
| Line | Covers | Units |
|---|---|---|
| 20×40 Frame Tent | Order #2041, Hartley wedding | 2 of 2 in |
Illustration with sample data.
Built on Rentals & Bookings Regular
It fits the rest of your rental store. Without a sub-rental, your availability works exactly as it did.
| With | What happens |
|---|---|
| Maintenance & Inspections | A unit gone for repair can leave a booking short: cover it with a sub-rental. Import your repair vendors as suppliers in one click. |
| Serial numbers | Your units keep their serials. The supplier’s units go out without one, with their own asset tags. |
| Kits | A short part of a kit gets the same Sub-rent button in the kit’s Short dialog. |
| Send & Return | A Sub-rented badge says how many units are the supplier’s and whether they have come in. |
| Extra charges | A supplier’s charge can go to the customer as a new charge order, using Regular’s extra charges. |
| REST API | Sub-rentals, charges, shortages and suppliers under wc-sibooking/v1, with the screens’ permissions. |
Questions about Sub-Rentals
Does my customer see any of this?
No. Nothing on the customer’s order is repriced, and the supplier’s name and costs stay with your staff.
Can customers book past my own stock on the website?
No. Sub-rentals are made by your staff, from the order, the bookings editor or the Short list. Your storefront still sells only your own stock.
Do my suppliers need an account?
No. A request can carry a private answer link that opens that one sub-rental, shows no customer details and stops working when the sub-rental closes.
What happens when a supplier says no?
Mark it declined and the booking is flagged short again, under the Short list and Needs you, so you can pick another supplier.
Does anything go to a supplier by itself?
No. Emails go out when you press Send.
What do I need?
Sales Igniter Rentals & Bookings for WooCommerce Regular, with WordPress 6.6, WooCommerce 8.0 and PHP 8.1 or newer (tested on 8.1 to 8.4). See the system requirements.
Sub-Rentals is included in the Ultimate plan, and you can buy it on its own.
Read the guide before you buy
Keep saying yes
Cover the next short booking from the order, and know what it made.