Trailer rental software for plates, hitches and one-way trips
Hourly, daily and weekly rates on the same trailer. Every unit tracked by plate or VIN. The hitch, the licence and the deposit sorted before pickup, and one-way trips between depots. Built for WooCommerce and Magento 2.
Every trailer tracked by plate, rates by the hour to the week, and the hitch and licence checked before pickup.
- Tracked by plate or VIN
- Hourly to weekly rates
- One-way between depots
Customers hire a specific trailer, not a stock count
Most booking plugins assume identical stock and a customer who turns up and leaves. A trailer yard also has to check the tow vehicle, the licence and the deposit, and price hours, days and weekends on the same unit.
Every trailer is an asset
Utility, enclosed, car hauler, dump and equipment trailers each carry a VIN and a plate, with their own tyre, brake and light history.
One record per plate or VIN.
The tow vehicle is part of the booking
A 14-foot tandem-axle enclosed trailer needs a Class III hitch and a tow vehicle rated for the loaded weight. The wrong pairing is a liability on the highway.
Hitch and tow rating checked first.
Hours, days and weekends overlap
A four-hour local move, a day, a weekend and a week all apply to the same trailer, and the right rate has to come from the dates chosen.
The price follows the dates.
Turnaround is short but real
A trailer comes back, the lights and tyres are checked and the deck is swept before it can go out again.
Checked before it’s rebooked.
Licence, deposit and agreement every time
A photographed driver’s licence, a damage deposit and a signed agreement come before a hitch pin goes in.
Paperwork before pickup.
One-way trips need a return depot
A campervan picked up in Denver and dropped in Salt Lake City needs a return depot, a fee for the trip and stock kept per depot.
Pick-up and return depots, with a fee.
Hourly, daily, weekend and weekly rates on one trailer
| Trailer or van | 1 day | 1 week |
|---|---|---|
| 5 × 8 utility trailer | $45.00 | $220.00 |
| Enclosed cargo trailer | $69.00 | $330.00 |
| Car hauler | $89.00 | $420.00 |
| 2-berth campervan | $149.00 | $890.00 |
Each trailer carries hourly, daily, weekly and monthly rates at once, and the rate is picked from the dates and times chosen: a four-hour local move by the hour, a Thursday-to-Tuesday hire by the day, a contractor’s month by the month. Special pricing by date covers holiday weekends and moving season, and a minimum length stops a car hauler being booked for an hour.
Customers who need the trailer longer extend the hire from their own account, and the calendar checks nobody else has it first. iCal feeds let you list the same campervan on other booking sites, and an iCal import blocks the dates booked there. See the full rental feature list.
Tracked by plate, and checked before it goes out again
Keep straps, dollies and hitch balls on simple quantities and track each trailer by plate, VIN or asset number, with its own hire history: who had the car hauler the weekend the fender came back bent, what was charged and what the deposit covered. Take one unit out of the pool for a bearing repack without touching the others, and let the Usage Report show which sizes earn and which sit by the fence.
A buffer after every hire, per trailer, in hours or days, is taken off sale by the calendar itself: with two hours, a unit back at 4 pm is offered again from 6 pm. QR or barcode labels let staff scan each trailer out and back in at the Send & Return desk.
One depot or several, round trip or one-way
Most independent yards run one depot, and every trailer starts and ends its hire there. With the Multi Location Inventory plugin, each depot keeps its own trailers, opening hours and staff; customers choose a pick-up depot and a return depot, and a one-way fee shows before they book.
On the live demo, Tow & Roam runs three depots, in Denver, at the Denver airport lot and in Salt Lake City, and prices one-way trips by the distance between them: $0.35 a kilometre, from $49. About the Multi Location Inventory plugin.
Towing checks, licences, deposits and agreements in one checkout
Hitch and ball rental, wiring adapters, straps, a spare tyre, a bike rack or a camping kit go on the same order as priced options, and a decline-able damage waiver can stand in for a bigger deposit Pro.
- Hitch and ball
- Wiring adapter
- Ratchet straps
- Spare tyre
- Bike rack
- Camping kit
- Generator
Refundable damage deposits
Hold a deposit per trailer or per order at checkout, through your own payment gateway. It goes back when the unit is checked in and the order completed, or part of it is kept for a bent fender, with the reason on the order.
Signed rental agreements
The customer signs your rental agreement, towing terms and liability wording at checkout; a PDF with their signature is attached to the order and emailed. Need a starting point? See our free rental contract templates.
Tow vehicle, hitch and licence
Ask for the tow vehicle, the hitch class, a 4-pin or 7-pin connector and the licence category, make them required, and take a photo of the driver’s licence into an approval queue. Answers belong to the cart line, so two trailers carry two sets. About custom fields and ID checks.
Pro included in Rentals & Bookings Pro, or sold on its own. Everything else here comes with Regular.
Start from a store that already looks like a trailer yard
Six sample trailers, campers and campervans with real daily and weekly rates, a Find my rig search in your words (Pick-up, Return, Type), a homepage built from WordPress blocks, and colours and fonts for Astra or a block theme. On the live demo it runs as Tow & Roam, with three depots through the Multi Location Inventory plugin.
Free with the Rentals & Bookings Lite plugin 1.0.11 or newer, which imports everything except the date search on the homepage. Regular and Pro 1.0.74 or newer add the search widget.
Free with the Lite plugin 1.0.11 or newer. Regular and Pro add the homepage date search.
Run it on WooCommerce or Magento 2
The same rental engine on both. We sell both, so the choice is yours.
WooCommerce trailer rental plugin
The right fit for most trailer yards, campervan hire and equipment dealers adding rental. If your site already runs WordPress, it becomes a trailer booking system without rebuilding the storefront.
- Sell hitches, straps and parts alongside the rental trailers from one catalogue
- Each trailer tracked by plate or VIN, with its own hire history and barcode
- Hourly, daily, weekend, weekly and monthly rates on one unit
- iCal feeds to list the same campervan on other booking sites
- Hitch, tow vehicle and licence questions, deposits and signed agreements Pro
- Pick-up and return depots with one-way fees Multi Location Inventory plugin
Magento 2 trailer rental extension
For multi-branch operators, contractor accounts and dealer networks on Adobe Commerce or Magento Open Source.
- Multi-source inventory holds trailers per yard
- Customer-group pricing for contractors, movers and trade customers
- Request for Quote for long-term equipment trailer hire (sold separately)
- The same serial tracking, buffers, deposits and signed agreements (Pro)
- Multi-store and multi-language for operators under several brands or regions
Not sure which platform fits? Our Magento versus WooCommerce comparison sets out the trade-offs, and trailers are one of the trades in our rental software by industry overview.
From yard to first hire in six steps
Step 1: A product per trailer type, a serial per unit
5 × 8 utility, 6 × 12 enclosed, car hauler, dump trailer or campervan, each unit added by plate or asset number.
Step 2: The calendar on the product page
A pick-up date and time and a return time, with buffers and existing hires already taken off.
Step 3: Rates and the minimum hire
Hourly to monthly prices, weekend and holiday pricing by date, and a minimum on trailers you never rent by the hour.
Step 4: Towing and licence questions
Tow vehicle, hitch class, connector and licence fields, and a licence photo upload.
Step 5: Deposit and rental agreement
A refundable deposit per trailer type, and your agreement and towing terms signed before the order is placed.
Step 6: Scan out, scan in, release the deposit
Scan at pickup and return and note the condition; the turnaround buffer starts and the deposit goes back.
Who this suits
- Independent trailer rental yards
- Campervan, camper and motorhome hire
- Trailer dealers adding rental beside the sales stock
- Equipment and tool rental companies with trailers
- Moving and storage businesses renting cargo trailers
- Boat, motorcycle and vehicle transporters renting haulers
Trailer rental software FAQs
Can I track each trailer individually rather than as a stock count?
Yes. Serial numbers are built in: each trailer is its own asset with a plate or VIN and a full hire history. Straps and hitches can stay on simple quantities in the same catalogue.
Can one trailer have hourly, daily and weekend prices at the same time?
Yes. Each product carries hourly, daily, weekly and monthly rates, and the engine picks the right one from the dates and times chosen. Weekend and holiday pricing is set by date, and a minimum hire length stops a trailer being booked for a single hour.
How do I make sure the customer’s vehicle can tow the trailer?
With the Custom Fields plugin in Pro you ask for the tow vehicle, hitch class, connector type and licence category on the product page, make those fields required, and take a photo of the driver’s licence. The answers are stored against the order line for that trailer.
Can I take a damage deposit and give it back automatically?
Yes, with the Security Deposits plugin in Pro. The deposit is taken at checkout through your payment gateway and returned automatically when the order is completed, or part of it is kept if the trailer comes back damaged, with the reason recorded.
Does it handle one-way trips between depots?
Yes, with the Multi Location Inventory plugin: each depot keeps its own trailers and hours, customers choose a pick-up and a return depot, and a one-way fee shows before they book. On Magento 2, multi-source inventory holds trailers per yard.
Can I list a campervan on other booking sites too?
Yes. Each product has an iCal feed for sites such as Airbnb or Booking.com, and an iCal import blocks the dates booked there, so the same van isn’t sold twice.
Can customers extend a hire online?
Yes. They extend from My Account, the calendar checks the trailer is still free, and the extra time is priced from your rates.
Is there a monthly fee or a commission on bookings?
No. It installs on your own WooCommerce or Magento 2 site on a one-time licence, and bookings, customer data and signed agreements stay in your own database. See our self-hosted, open-source rental software overview.
See it running before you buy
Pick a depot and a campervan on the live demo and watch the calendar block the dates, or try the free live rental software demo to follow an order through the admin. We can also set up your trailers, rate cards and rental agreement with a custom build.