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Per-guest add-ons and add-on stock

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With Custom Fields, Damage Waiver & ID Verification, a tour can offer extras: lunch, a photo pack, a wetsuit. Two settings make extras work per guest: a price per guest, and an extra with its own stock booked one per guest.

You need Custom Fields 1.0.11 or newer and Rentals & Bookings Regular 1.0.80 or newer. How to create fields is in Creating custom fields and Extra pricing for custom fields.

A price per guest (lunch for 4) #

  1. Open Rentals › Settings › Custom Fields and edit the question (for example a tick box “Add lunch”, $12).
  2. Under pricing, set Charge to Per guest: each guest of the booking (lunch for 4).
  3. Save.

A booking for 4 guests pays 4 × $12 = $48, once for the line. A line without guests counts its quantity. In a Formula, guests is the number of guests too.

An add-on with its own stock (one wetsuit per guest) #

When an extra is limited (10 wetsuits), make it a rental product and link it to the option:

  1. Create the extra as a rental product with its stock: “Wetsuit”, stock 10.
  2. In Rentals › Settings › Custom Fields, edit the question and, in the option’s Linked product column, choose Wetsuit.
  3. Set its quantity to One per guest (tours).
  4. Save.

When a customer picks the option, the wetsuit is added to the cart as its own line, booked for the same dates once per guest: 4 guests take 4 wetsuits. Its stock limits it like any rental, so a party of 4 can’t have it when fewer than 4 wetsuits are free on those dates. Choose Hide when sold out or Show as sold out for what customers see then.

A question for each guest #

Available from Rentals & Bookings 1.0.84 and Custom Fields 1.0.14.

Some answers belong to one guest, not to the booking: a shoe size, a dietary need, an age. Make the question per guest.

  1. Open Rentals > Settings > Custom Fields and edit the question.
  2. Tick Ask for each guest (Ask separately for each tour guest after booking).
  3. Save.

After booking, the customer goes to the guest details page (the same link that asks for the names, Add your group’s names). Each guest has the question there. All the answers are checked together, and nothing is saved until every required answer is valid.

Each answer stays with its guest. Staff see the answers on the departure’s manifest, and on their phone manifest in My schedule.

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